Required form/documents for pension / retirement gratuity / pension aggregation to be submitted by Board employee in case of the Board employee's retirement:
| 1 |
Pension form part- 1 |
Three copies |
| 2 |
Pension form part- 3 |
Three copies |
| 3 |
(a) Certified joint photos of Board employee with wife/husband |
Four (three photos pasted on pension form part-3 and one photo in a plain envelope) |
| |
(b) Application for encashment |
Three copies |
| 4 |
(a) Departmental No Dues certificate |
Three copies |
| |
(b) Declaration regarding advance/loan taken from Corporation/Board during service period |
Three copies |
| 5 |
Compensation deed (in connection with no-dues certificate) (enclosure 1) |
Two certified copies along with original. |
| 6 |
Affidavit with details of family members and regarding lifetime pension to be given in case of death. |
Two certified copies along with original. |
| 6. |
(a) |
As per pension payment order under Board order no. 1911-3/RVP/95/107/P/93 dated 11.9.95, declaration about noting the name of the nominee to get payment of dues of life-time pension in case of death |
| 7 |
Declaration / Permission letter under Article-531 (B) of CSR |
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| 8 |
Any other record which is required by the office |
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Note:
| 1 |
Submit the details of advance / loan, such as building advance / motor / scooter / motorcycle etc, with No-dues certificate of full repayment along with interest, taken from Corporation /Nigam. In the case of taking this kind of advance, the employee should fill the declaration mentioned in the column 4 (B) and submit it along with pension forms. |
| 2 |
The applicant must clearly mention the date of filling up the pension form. |
| 3 |
All records submitted should have attested photo copies and as far as possible the attestation should be done by the competent authority/ head of office /division at the time of retirement. |
| 4 |
To receive PPO, GPO on the date of retirement, the related pension papers duly filled along with information/records should be submitted to the office concerned 8 months before date of retirement at the office from where he is retiring so that this can be sent to pension sanctioning office for payment after necessary inquiry. |
| 5 |
Gazetted level employee should write their full name along with their identification number / audit number as mentioned in the records. |
Special suggestions:
| (a) |
Related to GPF |
| 1 |
According to rule 7 (4) of the General Provident Fund Act, the General Provident Fund contributions of retiring employee should be closed 6 months before his retirement. |
| 2 |
Once the contribution is closed, related forms should be filled - form A for Gazetted level employees and form B for others – and submitted to the Accounts Officer concerned (GPF) for final payment with the following information/details and necessary attestation/proof. |
| (i) |
Certified last accounts slip of G.P.F. |
| (ii) |
Complete details up to the last contribution after the last accounts slip, contribution amount contribution, bill no, certificate of monthly equal contribution. |
| (iii) |
List of last drawn amount and temporary advance in the period of 5 years prior to date of retirement. |
| (iv) |
List of posting units in the description order of service period |
| (v) |
Certified photo copy of retirement notice. |
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| (b) |
Application for encashment |
| |
Application for encashment of remaining earned leave in the earned leave account should be submitted two months prior to retirement so that payment can be made on the day of retirement. |