| S.No. |
Job description |
Time schedule under which the work is to be done |
Person responsible for work |
| 1 |
Completion of service book and verification |
June month of every year |
1 |
Related clerk/accounts clerk of all establishments under Power Corporation. |
| |
|
2 |
Chief clerk / Chief assistant / Office superintendent / Assistant accounts officer |
| |
|
3 |
Head of the office |
| 2 |
Revision of service book and deficiency if any |
8 months before retirement |
1 |
Clerk/accounts clerk of concerned establishment |
| |
|
2 |
Chief clerk / Chief assistant / Office superintendent / Assistant accounts officer |
| 3 |
Head of the office |
| 3 |
No dues certificate (in service period) to be issued |
Two months before retirement |
1 |
Head of the office |
| 2 |
Deputy chief accounting officer (BSA) |
| 3 |
Head of the office |
| 4 |
(a) Pension form to be provided to retiring employee |
8 months before retirement |
|
Head of the office |
| (b) Filling of pension form |
6 months before retirement |
|
Retiring Board employee |
| 5 |
Forms to be filled in case of death |
1 month after death |
1 |
Pension clerk/accounts clerk(pension) |
| 2 |
Chief clerk / Chief assistant / Office superintendent |
| 3 |
Head of the office |
| 6 |
To be checked in the Appointing Authority office whether a departmental / judicial / administrative proceeding is under consideration |
8 months before retirement |
1 |
Chief clerk / Chief assistant / Office Superintendent / Assistant accounts officer |
| 2 |
Head of the office |
| 7 |
Fulfillment of the above information by the appointing authority |
7 months before retirement |
|
Appointing officer |
| 8 |
Forwarding of pension forms |
|
|
Head of the office/Departmental head |
| (a) Service Pension |
6 months before retirement |
| (b) Family pension |
One month after death |
|
Head of the office/Departmental head |
| 9 |
Inspection and scrutiny of pension forms etc. and if there is any objection or deficiency in it, to inform the concerned office to remove it |
Within two months of receipt of pension forms |
1 |
Accountant/Head of the department |
| 2 |
Assistant accounts officer |
| 3 |
Pension order issuing officer |
| 10 |
Disposal of objections/deficiency |
Within one month after receipt of objection |
|
Head of the office/Departmental head |
| 11 |
Re-examination / disposal of pension cases |
Within one month after receipt of corrected pension forms |
1 |
Accountant/Assistant accountant |
| 2 |
Assistant accounts officer |
| 3 |
Pension payment order issuing officer |
| 12 |
Forwarding of No-Dues certificate on form-2 for release of withheld benefit |
Two months after retirement |
|
Head of the office |
| 13 |
Issuance of payment order of the pension / gratuity/ Pension aggregate |
Up to the date of retirement or |
1 |
Accountant/Assistant accountant |
| 2 |
Assistant accounts officer |
| 3 |
Pension payment order issuing officer |
| 14 |
Acceptance of final pension (if finalized) |
Retirement/one month after death |
1 |
Pension clerk/Accounts clerk |
| 2 |
Chief clerk / Chief assistant / Office Superintendent / Assistant accounting officer |
| 3 |
Head of office |
| 15 |
Payment of provisional pension |
7th day of every month |
Drawing and Disbursement Officer |
| 16 |
Payment of pension |
Within one month after receipt of payment order |
1 |
Dy Chief accountant
(funds) |
| 2 |
Drawing and Disbursement Officer |
| 17 |
Departmental proceedings against retired employee |
According to the procedure given in Section 351-A of the Civil Service Regulation, decision to be taken within three months from the receipt of the order of the Corporation. If departmental proceedings have been instituted these should be completed 6 months before date of retirement. |
Administrative Section / Appointing Authority of Power Corporation |
| 18 |
Countering of legal issues filed in connection with pension |
According to the order of the court or within two months of receipt of writ petition, whichever comes first, counter affidavit should be filed. |
Defendant of the concerned office |